Africa's Adaptive HR and Talent Platform
HRMIS Built for the Speed of African Business
GPS-verified clock-in, leave management, and an organization structure that matches how your teams actually report. Built mobile-first for multi-site and field workforces.
No credit card required · 7-day free trial · Set up your organization in minutes
Features Breakdown
Four integrated modules covering attendance, leave, org structure and oversight, on the web and the Android app.
Attendance
GPS-verified clock-in from the ActivA-HR Android app or the browser, checked against a geofence you set for each site, and kept safe offline.
- Geofenced clock-in
- No buddy clock-ins
- Photo at clock-in
- Offline queue
Leave & scheduling
Leave requests, approvals, balances and planning in one place, plus shift scheduling and remote days.
- Leave requests & approvals
- Leave planner
- Rules and blackout dates
- Shifts and remote days
Structure & access
Model your organization as it actually reports, and control exactly who can see what.
- Configurable org hierarchy
- Role-based access
- Multi-site by default
Oversight & reporting
A live view of your workforce for managers and admins, with records you can export, not just view.
- Live dashboard
- Announcements
- Corrections on record
- CSV export
Legacy HR vs ActivA-HR
Hours nobody can verify
A sign-in sheet, or a manager's word, for whether someone was actually on site.
GPS-verified clock-in
Every punch is checked against the site's geofence — recorded, not asserted.
Pricing Plans
Transparent pricing that scales with your workforce. All plans include core HR, attendance, and mobile access.
Calculate Your Costs & Savings
What ActivA-HR would cost you, and a conservative estimate of what it saves.
- • 30 min of HR time saved per employee per month, never more than 40% of your HR team's hours, valued at KES 120,000 a month per HR admin.
- • 3% of monthly overtime and field spend recovered from padded or buddy-punched hours.
- • Staff turnover is not counted.
Trust, Security & Regional Compliance
Enterprise Security
- Encryption in transit and at rest
- Row-level tenant isolation
- Role-based access permissions
- Rate-limited authentication
Data Protection
- Drafted to the Kenya Data Protection Act, 2019
- GDPR-aligned data handling standards
- Data processor / controller roles clearly defined
- Breach notification commitments in our Privacy Policy
Audit & Monitoring
- Time-stamped attendance and leave records
- Leave decisions attributed to the approver
- Suspicious sign-in attempts rate-limited
- Exportable records, not just dashboards
Questions we get asked
If yours isn't here, the form below reaches a person.
Is ActivA-HR free to try?
Yes. Start a free trial for your organization, no credit card required, and upgrade as your team grows.
Does it work without an internet connection?
Yes. Clock-ins are queued on the device and synced automatically once a connection is available. The timestamp kept is when the person actually clocked in, not when the phone reconnected.
How is my organization's data kept separate from others?
Every record is scoped to your organization at the database level with row-level security, so no other organization can see or query your data.
Can I export attendance data to my payroll provider?
Yes. Attendance exports as CSV, filtered by site, role or date range, ready to load into your payroll.
What devices can my team use to clock in?
The ActivA-HR Android app, or any phone or computer with a browser and location turned on. Each person's first clock-in registers that device as theirs, so nobody can clock in for a colleague. An admin can reset it if they change phones. An iPhone app and fingerprint and face terminals are being built.
Can I set up my own management structure?
Yes. Name your own levels: CEO, head of department, supervisor, whatever you actually use. For each one you set how far it can see, from only themselves up to the entire organization.
Is there a limit on how many sites or staff I can add?
No limit on sites or staff. You pay per employee each month (KES 299 on Starter, KES 499 on Growth), so the cost follows your headcount.
Get in touch
Tell us about your sites.
Share a bit about your team and we will set up a pilot on your own sites. No long procurement process, and no hardware to buy to get started.
- Response time
- Within 1 business day
- Coverage
- Pan-African
- Phone
- +254 797 945 164
- Hours
- Monday to Friday, 8am to 6pm EAT
- hello@activhr.africa